Minutes of AGM 2010
             Willowhale Farm Residents Association
(Including The Allotments & Neighbouring Roads)
Site address    44, Elbridge Crescent, Aldwick,
                       Bognor Regis West Sussex PO21 4J
  Tel: 01243 265046                   e-mail wfra@hotmail.co.uk
             Web address :   www.willowhaleresidents.co.uk

          
      MINUTES OF THE ANNUAL GENERAL MEETING 
                                           (AGM)
            HELD ON 19^TH MARCH 2010 AT 7 PM AT THE 
       ALDWICK PARISH COUNCIL OFFICES, PRYORS LANE

Present: John Bass, Brian Pinchen, Anne Bass, Christine Mitchell,
               Ruth Partridge, Phillip Conroy,Tony Edwards,David Mitchell.

1.   Apologies for absence: Allison Honeywood, David Greene.

2.   John introduced the Committee and outlined the Agenda for the evening. 

3.   The Chairman, Brian, then outlined the position of the Association,
 the Constitution and the  work progress for the previous year and reminded
 everyone of the dates of our May Fayre being 22^nd May and the Christmas
Fayre  22^nd November  and the need for fundraising and more members.  
He thanked all committee members for their hard work.

4.   The Secretary, Anne, outlined her duties within the Association and  contacts
are ongoing with various councils, Nick Gibb, our MP, Places for People and
other organisations. She was pleased to inform members that our Friday
morning “Willows” Call-in Centre was now under way.   

5.   The Treasurer, Chris, stated that a full set of accounts from our Accountant
has now been received.

6.   All Committee members then stood down for election/re-election of the
Committee.

7.   Election of Chairman.  Brian was re-elected unopposed.

8.   Election of Secretary.  Anne was re-elected unopposed.

9.   Election of Treasurer.  Chris was re-elected unopposed.

10. The remaining Committee were re-elected unopposed.

11. Co-option of members.  We have the right to co-opt members as required
 during this coming year and a form was made available for members wishing
 to help. 

12. The latest proposals for development.

John outlined the plans from Places for People regarding the change of sites
for the infill of the estate.  The latest plans were on show and John and Brian
discussed each site plan in detail with members.

After a full and varied discussion a vote was called for and the results were as
 follows:

a.   To accept the plans in full                       -            REJECTED unanimously

b.   To object to the plans                                 -           CARRIED unanimously

c.   To carry on discussions with Places for People -   CARRIED unanimously

13. Allotments were discussed but we cannot progress any further until
Places for People transfer a licence to WFRA.  This will take at least two
months. Surgery to existing trees and the renewal of the chain link fencing
around the allotments are to take place by Places for People.

14. Any Other Business. 

a.    Grass cutting on the estate. We will contact Places for People regarding
 this.

b.    Maintenance charges.  We advised all houseowners who pay maintenance 
 charges to Places for People to get together and form their own objection
 group.  (Some members have already started discussions with Nick Gibb).

15. Date of Next AGM.  This will be held during March 2011.

16. Meeting closed at 9.10pm.

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                           NOTES OF MINUTES OF COMMITTEE  
                   HELD 16^TH MARCH 2010 HELD PRIOR TO THE AGM

1.      The minutes of the meeting of 28^th January 2010 were approved.

2.      Matters arising from the minutes. None.

3.      Report from Secretary     
  (a) Willows Call-in Centre now started.

                  (b) Reports required for AGM 19th March
                  (c) NORA annual subscription paid.

  4.  Meeting with PfP, Nick Gibb and Committee 12^th March 2010.

  We received copies of their infill plans for the estate. 

  These to be shown at our AGM and a vote to be taken.

5.      Any other business – REMINDER. “Willows” next 3 dates are
 9^th April, 7^th May and 21^st May.  Please come – it’s fun and free.

6.      The date of next Committee meeting  (Committee members only)
   to be held on Tuesday 11^th May 2010.

7.      Meeting closed at 9pm.